Programme Assistant

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The Programme Assistant is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the division's work programme, planning and budgeting activities. He/she provides procedural guidance to managers and staff in the division.

Key Functions/Results:

• Monitor both Regular Programme and Project budgets, ensuring that funds are properly allocated and reported upon, and take corrective action if required; inform management of any budget issues that may require attention;
• Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related work plans for the division as needed;
• Prepare project budget revisions in consultation with budget holders;
• Respond to a variety of routine queries and provide clarifications on programme and project matters; inform management and team members of processes, procedures and timeframes to secure administrative services needed for programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and budgetary matters;
• Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on programme/project activities; generate periodic or ad-hoc management reports;
• Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments and procurement;
• Provide procedural guidance to junior Programme Assistants and other staff in the work unit;
• Review and make recommendations to improve current programme/project administration procedures and processes;
• Perform other functions as required.

Minimum Requirements:

• Education: Secondary School Education.
• Experience: Four years of relevant experience in the provision of programme/projects support services.
• Languages: Working knowledge (proficient – level C) of French and limited knowledge (intermediate – level B) of English.
• IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Technical Skills:

• Very good knowledge of corporate information systems.
• Very good knowledge of programme and budget processes and procedures.
• Very good knowledge of common administrative and financial rules and regulations.
• Very good knowledge of communication and documentation standards

Desirable Qualifications and Skills:

• Relevant Experience in programme/project management
• Limited knowledge (intermediate – level B) of Arabic is an asset.
• Experience in UN system and /or FAO work environment.

Source:

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